Langue(s) de présentation:
Specialists in the archival sphere who have dealt with or intend to deal with the problem of relocating archival documents over medium and large distances, specialists in the sphere of document preservation, and other interested people from the archival sphere and beyond.
Overall purpose and significance of session:
The presentation will familiarise the audience with the Russian experience of relocating huge amounts of archival documents from one archival building to another within one settlement. The objective is to elaborate optimal decisions for guaranteeing the security of documents during relocation in the conditions of a big city.
By the end of 2006 two new buildings for the state archives in Saint Petersburg were constructed - the Russian State Historical Archive (RGIA) and the Russian State Navy Archive (RGAVMF). Due to this fact, it was necessary to relocate the fonds of these archives into the new buildings (for RGIA - 7,5 million units of storage and for RGAVMF - 700 thousands units of storage). The process included numerous aspects, such as selecting a carrier, working out the logistics of removing and replacing the documents, coordinating the actions of different services (archival, transport, security, road police etc.), and controlling the displacement of the documents at all stages (emptying the old facilities, loading and unloading, transportation to the new building, placing records in the new storage facilities, etc.).