Language(s) of presentations:
Due to digitization processes by governmental bodies and as a result of calls for a broader appraisal strategy, the Dutch appraisal system is changing. This has an impact on the methods of obtaining context information and also has an effect on records and archives of private persons and non-governmental groups and organisations.
Archivists from governmental archival institutions with an interest in the acquisition of records and archives from private persons and non-governmental organisations and groups.
Overall purpose and significance of session:
The purpose of the session is to draw attention to an important and more or less neglected issue in appraisal policy: how to deal with private records and archives in a digital environment? Archivists should focus on identifying important creators and records beforehand to secure continued preservation.
The Dutch appraisal system is changing. Instead of concentrating on the appraisal of government records by way of formal analysis of ‘handelingen' (government actions), the new method should be ‘documenting society'. The `historic community' will be permanently involved in providing context information, especially in identifying the social and political developments which should be documented and preserved as historic and or cultural heritage. The current Dutch appraisal system does include archives of private persons and non-governmental organisations, but the main focus has been on governmental archives. The new system will eradicate this difference and will therefore be able to provide a representative picture of the interaction between the government and society. This will entail a more active approach for the acquisition of those records and archives of private parsons. In developing a new approach the challenges are: methods, communication and finances.