Language(s) of presentations:
The Nationaal Archief participates in a program concerning the governmental vision or strategy on accessible and transparent information in a digital environment. One of the objectives of the program is to redefine the roles and responsibilities of the governmental bodies and the Nationaal Archief in the keeping of (digital) records and archives.
Archivists and record managers who take an interest in the role of an archival institution in the management of governmental information.
Overall purpose and significance of session:
The role of archival institutions in keeping, appraising and disposing of governmental records and archives is not a static but a dynamic one. In the Dutch governmental program for records management the role of the Nationaal Archief is subject to discussion and redefinition. Interests vary, as do ideas about the role and responsibilities of an archival institution.
This session presents a discussion about the Nationaal Archief's participation in managing governmental records in a digital environment. The Nationaal Archief is an important contributor in setting requirements for keeping, appraising and disposing governmental records and archives within a legal framework. The new program's proposed modifications for appraisal and connected procedures, as well as a continuing growth in digitization, are already indicating changes in the part the Nationaal Archief plays. According to Dutch archival law, both the creator of archives and the archival institution that keeps them share responsibility for appraisal and disposal schedules. In theory, both parties are supposed to have the same interests, but in reality their interests are sometimes worlds apart. The governmental institution as creator of the archives has a temporary interest. The Nationaal Archief, as the custodian of archives and as a guardian of Dutch historic and cultural heritage, has a long term interest. Within the new program, the roles of the Nationaal Archief and of the creators of records will be redefined and new procedures, tools and requirements will be set.